Oct. 13

I. ADMINISTRATIVE ISSUES:

  • a. Call to order at 3:16 p.m.

  • b. Establishment of Quorum – members present Sarah, Carmichael, Lauren, Megan and Bill

(Roop)

II. FINANCIALS:

  • a. Financials presented by Sarah

  • b. New bank account with Chase.

  • i. Ron, Sarah and Bill got a new Chase account and deposited our funds there.

  • ii. They have their names on the account.

  • iii. People can now donate via Zelle

  • iv. The account must have more than $2,000 each month

  • v. Tax ID number / Updating documents for tax deductible donations

  • c. Website: The renewal cost is coming up in January ($200)

  • d. Canva: Cost is $120 per year

III. BUSINESS:

a. Fundraiser: Alpino Nov 8 from 6:30 – 8:30 p.m.

  • i. Invites are finalized.

  • ii. Invite is up on the Alpino site. RSVP is $5

  • iii. Need to solicit donations

  • 1. We have to keep getting more. Only have 4 items so far.

  • 2. Need 10 items at least for fundraiser

IV. SCHEDULING OF NEXT BOARD MEETING: Nov. 17, 2023 from 3:15 – 4 p.m.

V. ADJOURNMENT: 3:26: p.m.

Sept. 22

Call to order at 3:16 p.m.

  1. Establishment of Quorum – members present Sarah, Carmichael, Lauren and Bill (Roop + Megan absent)

II.  FINANCIALS:

    1. Financials presented by Sarah

    2. Closing of Comerica Bank account - $2,078

  i.      Ron Recinto and Sarah closed the bank account since there was no way for us to take in payments from donations directly.

    1. Picking new credit union

  • i.      Ron, Sarah and Bill will need to find a new credit union and take our deposit there.

  • ii.      We need multiple people on that account in the event that someone is not available or quits/ moves.

    1. Tax ID number / Updating documents for tax deductible donations

   i.      National chapter is trying to figure out issues

  ii.      We need to wait on them for what next steps need to be taken for registering with LARA in Michigan or not.

III.      BUSINESS:

    1. Fundraiser: Alpino Nov 8 from 6:30 – 8:30 p.m.

  i.      We are finalizing invites

ii.      We are finalizing nonprofit doc for donating parties

iii.      Need to start soliciting donations

        1. There is a google doc list where we can split up places

        2. Need 10 items at least for fundraiser

        3. Flint expansion + outreach w/ Julia Chan

   i.      Not a lot people in Flint but she wants to help us do outreach

    1. WhatsApp group formation for members

   i.      Want to make a list of people who we think would be good members.

IV.                SCHEDULING OF NEXT BOARD MEETING: Oct 13, 2023 from 3:15 – 4 p.m.

V.                  ADJOURNMENT: 3:26: p.m.

Aug. 11

ADMINISTRATIVE ISSUES:

  • a.       Call to order at 3:17 p.m.

  • b.       Establishment of Quorum – members present Sarah, Carmichael, Megan, Lauren and Bill (Roop not in attendance)

II.                   FINANCIALS:

  • a.       Financials presented by Sarah

  • b.       About $1,700 in funds available.

  • c.       Will not make any money off media day event

III.                 BUSINESS:

a.       Media access day (happening tomorrow - Saturday, August 12, 2023)

  • i.   Partnering with SPH, PRSA, NABJ

  • ii.  Tickets sold out: 78 (40 paid)

  • iii.  Letting security know Friday night who is coming. Sarah and Carmichael setting up room Friday night with Roop.

  • iv.  On Saturday morning, have someone be point person for carpool in the hospital lot. At least two additional people driving folks back and forth.

  • v.  Food: From LaMar, $600 w/ tip; breakfast: coffee +breakfast bars + water ($200 with $50 donated from PRSA and NABJ); cutlery, pens, supplies and misc ($200 spent). All receipts will be sent to Bill for approval.

  • TOTAL EXPENSES:

  • We collected $810 from ticket sales 

    $25 chipped in from PRSA = $835

    nothing from NABJ

    SPJ covered 4 boxes of coffee.

    OUR ACCOUNT before costs, after adding $602 for two years of membership + 835 from event = $3,150

  • COSTS

    - $100 to Lauren for coffee.

    SARAH Expenses total = $971.56
    Food from La Marra - $546.83+50 tip = $596.83
    Dollar Tree - $32.75
    Costco, printer ink, sanitizer, water, drinks, breakfast bars, wipes, pens, cutlery, takeaway, = 221.11

    PREP:

    - Canva monthly for the last 8 months. I just switched to yearly starting in Sept. $12.99 x 8 = $103.92

    - Unlimited Zoom for one month = $16.95

    COMERICA BANK ACCOUNT AFTER TOTAL PAYOUT = 2,078.39

IV.   MOTION TO TABLE ALL ADDITIONAL BUSINESS TO NEXT MEETING – approved by consensus.

V. SCHEDULING OF NEXT BOARD MEETING:

a. TBD after event is over, over FaceTime

ADJOURNMENT: 3:30 p.m.

July 14

Friday, July 14, 2023

I. ADMINISTRATIVE ISSUES:

  • a. Call to order at 3:18 p.m.

  • b. Establishment of Quorum – members present Sarah, Carmichael, Megan, Lauren, Bill, Roop

II. FINANCIALS:

  • a. Financials presented by Sarah

  • b. About $1,700 in funds available.

  • c. Annual dues refunded in October and is usually about $600

III. BUSINESS:

a. Establishing a media access day

i. Partnering with SPH, PRSA, NABJ

  • ii. Cost: $20 per person.

  • iii. Roop booking Fox 2 Oak Room – August 12, 2023 – 10am to 2 p.m.

  • iv. People: 50-75 attendees

  • v. Light breakfast/refreshments and lunch will be served

  • vi. Encourage carpooling – get a team of volunteers to help shuttle people

  • vii. Food: Sarah seeing if other orgs will help sponsor some food. – La Mer =$400 / JJ’s = $375

1. Next steps:

  • a. Identify representatives from our own newsrooms to secure

  • attendees

  • b. Finalize and share invitation. Make sure anyone who RSVPs has

  • a backup attendee.

  • c. Get a quote for food from nearby place.

  • d. Sarah will create a google doc for us to start listing people we should invite. Mark if people RSVP.

b. Trivia night fundraiser–

  • i. TENTATIVE Location: Alpino - Sarah working with owner to secure basement

  • and space upstairs

  • ii. Date/Time: Wednesday, October 11 at 7 p.m.

  • iii. Food: in house options

  • iv. Drink: in house options

  • v. Charge: charge for teams and for raffle tickets – cost TBD

  • vi. Activities: trivia

  • vii. Soliciting donations: Roop has a watch to donate; we can solicit when

  • we have a date/location

  • viii. Disbursing funds: Can be used to send people to convention in 2024 or

  • as scholarships for Winter 2024 semester.

c. Lansing outreach and events

  • i. Would the TV/Radio station host a holiday party at the end of the year. On the weekend and 30-40 people

  • d. Grand Rapids outreach and events

i. TBD for after the summer holiday

e. Student outreach opportunities

i. TBD: Will reach out to them to invite them to future media days/ tours

1. Student tours of newsrooms could be a good incentive.

2. Revisit after summer holiday

f. National conference - Washington, D.C. from July 19-23, 2023.

i. Megan attending. Will rep our org at the chapter meeting there and

present what we have planned.

ii. Look for opportunities for organizations to come here or virtually train our

journalists through an event.

IV. BUSINESS FOR NEXT TIME

a. We should pick a day where we can have an open chapter meeting in public and invite members.

V. SCHEDULING OF NEXT BOARD MEETING:

a. August 11, 2023 at 3:15 – 4 p.m., over FaceTime

VI. ADJOURNMENT: 3:54 p.m.

June 23

I. ADMINISTRATIVE ISSUES:

  • a. Call to order at 3:40 p.m.

  • b. Establishment of Quorum – members present Sarah, Carmichael, Megan, Bill, Lauren

  • (Roop was absent)

II. FINANCIALS:

  • a. Financials presented by Sarah

  • b. About $1,700 in funds available.

  • c. Annual dues refunded in October and is usually about $600

III. BUSINESS:

  • a. Establishing a media access day

  • i. Partnering with SPH, PRSA, NABJ

  • ii. Cost: $20-$35 per person.

  • iii. Roop booking Fox 2 Oak Room – August 12, 2023

  • iv. People: 75-100 attendees

  • v. Incorporate a livestream

  • vi. Make sure security will allow that many people at Fox2 – encourage

  • carpooling

  • vii. Food: Lunch catering from a nearby place ie Jimmy Johns or Breadless,

  • la mar

1. Next steps:

  • a. Identify representatives from our own newsrooms to secure

  • attendees

  • b. Sarah will create an invitation over the weekend and send

  • partners to share. Make sure anyone who RSVPs has a backup

  • attendee

  • c. Get a quote for food from nearby place Roop recommends

  • d. Sarah will create a google doc for us to start listing people we

  • should invite. Mark if people RSVP.

b. Trivia night fundraiser–

  • i. Location: TBD - Sarah will check with Stadt Garten in Midtown

  • ii. Date/Time: Trying for Sept. 7 at 7 p.m.

  • iii. Food: in house options

  • iv. Drink: in house options

  • v. Charge: charge for teams and for raffle tickets – cost TBD

  • vi. Activities: trivia, TBD

  • vii. Soliciting donations: Roop has a watch to donate; we can solicit when

  • we have a date/location

  • viii. Disbursing funds: Can be used to send people to convention in 2024 or

  • as scholarships for Winter 2024 semester.

  • ix. We need to find a location before our next board meeting

c. Lansing outreach and events

i. TBD for after summer holiday

d. Grand Rapids outreach and events

i. TBD for after summer holiday

e. Student outreach opportunities

  • i. TBD: Will reach out to them to invite them to future media days/ tours

1. Student tours of newsrooms could be a good incentive.

2. Revisit after summer holiday

f. National conference - Washington, D.C. from July 19-23, 2023.

  • i. Megan attending

IV. BUSINESS FOR NEXT TIME

  • a. Does Megan need to present docs to national when she’s at the conference?

  • b. We should pick a day where we can have an open chapter meeting in public and invite members.

V. SCHEDULING OF NEXT BOARD MEETING:

a. July 14, 2023 at 3:15 – 4 p.m., over FaceTime

VI. ADJOURNMENT: 4 p.m.

APRIL 14

I.  ADMINISTRATIVE ISSUES:

  • a. Call to order at 3:16 p.m.

  • b. Establishment of Quorum – members present Sarah, Bill, Carmichael, Megan, Roop, Lauren

II. FINANCIALS:

  • a.  Financials presented by Sarah

  • b. About $1,700 in funds available.

  • c.  Annual dues refunded in October and is usually about $600

III.  OLD BUSINESS:

a.       Establishing a media access day

  •  I.  Partnering with SPH, PRSA, NABJ

  • ii.  Cost: $20-$35 per person.

  • iii.  Half day event on Saturday or Sunday

  • iv. Being held at Fox 2 Oak Room – Roop is going to find out if there is capacity to do this on July 8 or 9

  • v.  People: 75-100 attendees

  • vi.  incorporate a livestream

  • vii. Make sure security will allow that many people at Fox2

  • viii.  Food: Lunch catering from a nearby place ie Jimmy Johns or Breadless

IV.  NEW BUSINESS

a.   Trivia night fundraiser–

  • i.      Location: TBD - Meeting next Tuesday at Atwater w/ Carmichael

  • ii.      Date/Time: Trying for sept 5, 6, 7 at 7 p.m.

  • iii.      Food: in house options

  • iv.      Drink: in house options

  • v.      Charge: charge for teams and for raffle tickets – cost TBD

  • vi.      Activities: trivia, TBD

  • vii.      Soliciting donations: Roop has a watch to donate; we can solicit when we have a date/location

  • viii.      Disbursing funds: Can be used to send people to convention in 2024 or as scholarships for Winter 2024 semester.

b.       Lansing outreach and events

  • i.      TBD for after summer holiday

c.       Grand Rapids outreach and events

i.      Megan knows someone who lives in grand rapids who can help us reach out to people or help with events. She is a bilingual podcast host.

d.       Student outreach opportunities

  •   i.  Megan went to event with local radio station for student outreach.
    7 students attended
    Will reach out to them to invite them to future media days/ tours

  •   ii.  Student tours of newsrooms could be a good incentive.

  • TBD revisit after summer holiday

e.       National conference - Washington, D.C. from July 19-23, 2023.

  •   I.  Megan is going to conference with support from work – we will cover a night of her stay or food stipend

  •   ii.   Sarah connected Roop with Frank Bi on planning/ panels – TALK: don’t ask for approval, ask for equality

f.        Local news coverage of AAs

  • i.   Sarah submitted separate nominations for DPTV and Nargis Rahman

V.   SCHEDULING OF NEXT BOARD MEETING:

a.       May 19, 2023 at 3:15 – 4 p.m., over FaceTime or Zoom

VI.   ADJOURNMENT: 3:55

MARCH 17

I. ADMINISTRATIVE ISSUES:

  • a. Call to order at 3:19 p.m.

  • b. Establishment of Quorum – members present Sarah, Bill, Carmichael, Megan, Roop, Lauren

II. FINANCIALS:

  • a. Financials presented by Sarah

  • b. About $1,700 in funds available.

  • c. Annual dues refunded in October and is usually about $600

III. OLD BUSINESS:

a. Review of meet and greet event at Crain’s

  • i. We need to charge for any future events we host.

  • ii. Former board members recommended a media access day. Sarah and Lauren met with SPJ about options to partner. Want to bring in NABJ and PRA. Aiming for May and talking with Bedrock for a space and bring in Breadless for the food vendor. $20 or $35 per person. Half day event on Saturday or Sunday.

1. M asked about how we could tie into Lansing. S – this is for introduction to bring in people who are normally spokespeople. Could incorporate a livestream.

IV. NEW BUSINESS:

a. Future events

  • i. Trivia night – Carmichael has connections with Atwater. We could host it there.

  • ii. Roop proposes a free credit union space in Rochester or the Oak Room at Channel 2. He is going to ask GM about availability of space.

  • iii. What can we do in Lansing to encourage participation from local journalists there.

iv. What can we do to meet students and get them involved in AAJA.

Megan is going to an event with local radio station for student outreach. Event is in April.

1. Student tours of newsrooms could be a good incentive.

b. Fundraiser: We need to start planning it and figure out where to give the funds

c. National conference - Washington, D.C. from July 19-23, 2023. Does anyone want to go? Roop is interested in being involved as a speaker or panelist.

d. If you see any coverage of AAs in our local news, we should sent them to Sarah so she can enter them into AAJA contest.

V. SCHEDULING OF NEXT BOARD MEETING:

a. April 14, 2023 at 3:15 – 4 p.m., over FaceTime

VI. ADJOURNMENT: 3:55 p.m.